Job Purpose:

Perform administration support to the Division for smooth operation of day-to-day activities.

Principal Accountabilities:

· Office administration support, receiving and directing correspondence from customer suppliers to concern staff and responding to queries, and maintaining filing system for all documents related to department operation.

· Executing system purchase request / purchase order (local & overseas), follow supplier PI, follow LC opening, and to maintain proper suppliers documentation filing.

· Follow up with suppliers for shipments / freight documents, and to coordinate with warehouse, finance & distribution departments for consignment receiving and costing, and to maintain products receiving schedule and to inform sales team for the new product arrival.

·  Follow all inter-division communication with HR, Finance, CCD, Management, etc.

·  Follow up for receiving suppliers invoices and coordinate with finance for the payment process.

·  Maintaining products catalogues & POS material soft and hard copies and to be given to sales team, and to coordinate with suppliers for advertising artworks.

·  Assist and train new clerks for office work and system operational procedure.
 

Minimum Requirement:

· 3-5 years’ experience in relevant field.

· Female graduate with fluency in English & Chinese (Mandarin) and good communication skills, proficiency in computer knowledge and MS office.